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Executive Assistant

Reference number: USA/EA/1016775
Phoenix (Mesa)

Would you like to work in an international environment for a well-established worldwide company with European roots? Comarch has been on the market for more than 30 years. We are seeking a highly skilled and motivated Executive Assistant. If you have already gained professional experience as an Administrative Assistant, Personal Assistant or related position and would like to develop your career, this position is for you!

As an Executive Assistant, you will play a crucial role in supporting top-level Executive and ensuring the smooth and efficient operation of the organization. You will be responsible for managing schedules, coordinating meetings, handling communication, and providing administrative support to the executive, allowing him to focus on strategic tasks and decision-making.

Candidate profile

  • Degree in Business Administration, Management, or a related field
  • Proven 3+ years of work experience as an Executive Assistant or in a similar role ex. (Administrative Assistant, Personal Assistant), preferably supporting C-level executives
  • Exceptional organizational and time-management skills
  • Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools
  • Strong communication skills
  • Discretion and the ability to handle confidential information with care
  • Adaptability and the ability to work in a fast-paced environment
  • Excellent problem-solving skills
  • Attention to detail and a high level of accuracy
  • Professionalism and the ability to represent the executive and the organization effectively
  • Willingness to travel up to 50% of working time, both domestic and international

Your responsibilities

  • Efficiently manage the executive's calendar, scheduling meetings, appointments, and travel arrangements
  • Serve as the point of contact for internal and external stakeholders, managing phone calls, emails, and other forms of communication
  • Arrange, coordinate, and prepare materials for meetings, conferences, and presentations
  • Handle all aspects of travel logistics, including booking flights, accommodations, transportation, and creating itineraries
  • Prepare and edit documents, reports, and presentations while maintaining a high level of accuracy and confidentiality
  • Help Executive prioritize tasks and manage workload effectively
  • Oversee the day-to-day operation of the executive's office, including managing expenses and handling administrative tasks
  • Build and maintain positive working relationships with team members, clients, and external partners
  • Maintain the highest level of confidentiality regarding sensitive information and company matters

For you

  • Competitive salary
  • 100% paid health insurance
  • 401(k) match
  • Flexible Spending Account (health, dependent, commuter)
  • Wellness Reimbursement Program
  • Stable employment: Comarch has been on the market for more than 30 years
  • International working environment: We’re a well-established worldwide company with European roots
  • Business trips: If you want to travel and visit our other departments
  • Hybrid Work Model

Accommodation statement

Comarch Inc is an equal opportunity/affirmative action employer. We consider applicants without regard to race, color, religion, creed, gender, national origin, age, disability, genetic information, marital or veteran status, or any other category protected by federal, state, or local law. Comarch Inc provides reasonable accommodations to hires with disabilities on case-by-case basis.