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Senior Executive Assistant

Reference number: USA/SEA/1020358
Chicago (Rosemont)
If you have experience in administration or office management, and you are open to extensive travel and willing to advance your career as a Senior Executive Assistant, apply now and join us. As a CEO Executive Assistant, you will serve as a primary point of contact and provide valuable support with administrative and operational tasks.

Candidate Profile

  • Bachelor’s Degree
  • 5 years of proven administration or office management experience (Experience in a tech company is a plus)
  • Strong organizational skills
  • Interpersonal and customer service skills
  • Excellent written and verbal English communication skills
  • Ability to anticipate needs and provide the highest quality of support
  • Willingness to commit to extensive travel, both domestically and internationally

Your Responsibilities


  • Perform a broad range of professional administrative duties to ensure the smooth and efficient operation of the CEO's office
  • Collaborate with a variety of local teams and designated departments in Poland to support the CEO's daily operational tasks


  • Serve as a primary point of contact for internal and external communications, signatory requirements, and event scheduling

Projects Support

  • Manage other assignments and ad hoc projects varying from small to large scale
  • Assist in prioritizing, planning, and tracking ongoing projects to ensure timely completion

Expense Tracking

  • Track and reconcile travel-related expenses, ensuring timely submission of expense reports

Documentation Management

  • Organize and maintain professional documents, records, and important paperwork

Emergency Assistance

  • Be available to offer assistance during unexpected situations or emergencies

Executive Schedule Management

  • Manage the CEO's calendar for both professional and personal commitments
  • Ensure focus on priorities while handling routine tasks
  • Prepare materials, agendas, and presentations for meetings

Travel & Event Planning

  • Arrange travel, accommodations, and itineraries for the executive's trips and meetings.
  • Coordinate and plan special events as needed
  • Extensive Travel – this position requires a high travel commitment, with up to 90% of the time spent traveling both domestically and internationally

Confidentiality & Discretion

  • Handle matters with the highest level of confidentiality and discretion
  • Build positive relationships with stakeholders and colleagues

For you:

  • Competitive salary
  • 100% paid health insurance
  • 401(k) match
  • Flexible Spending Account (health, dependent, commuter)
  • Wellness Reimbursement Program
  • Exciting work in a rapidly growing department working with leading world brands
  • Opportunity to learn from leading specialists to develop a professional IT career
  • Hybrid Work Model

Accommodation statement:

Comarch Inc is an equal opportunity/affirmative action employer. We consider applicants without regard to race, color, religion, creed, gender, national origin, age, disability, genetic information, marital or veteran status, or any other category protected by federal, state, or local law. Comarch Inc provides reasonable accommodations to hires with disabilities on a case-by-case basis.


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